Information on the processing of personal data
Thisstatement, as provided forby currentlegislationunder EURegulation 2016/679, describesthe purposes
and methods of processing personal data collected from users in order to allow them to register and/or
register online for conferences and/or institutional events and/or any other kind of events organized and
managed by Triumph ItalyS.r.l.
Purpose and legal basis of the processing:
Personal data, freelycommunicated and acquired by us as a result ofthe activity carriedout by Triumph Italy
S.r.l., will be processed lawfully and correctly for the following purposes:
- collection of registrations and/or inscriptions in order to allow Triumph Italy S.r.l. to carry out all the
necessary formalities for the validation of the participation in the events organized by the Company itself.
The legal basis that legitimates this process is the need to implement a contract in which the interested
party is a party, or the execution of pre-contractual measures taken at the request of the party itself.
- sharing personal datawith thesponsors oftheinitiative.The legal basis of the process isthe legitimate interest
ofthe Sponsorsto get in touch with those who participate in the initiative to thank themfor the initiative,
send them material related to the event and ask them to present their activity in the future. It is understood
that for this purpose the data will be granted to Sponsors only to allow the first contact and the delivery of
the information by the Sponsors themselves, while further uses of contact for marketing purposes are
subject to the express consent of the interested party. The legal basis that legitimizes this process is the
need to allow Sponsorsto pursue a legitimate interest to get in touch with the participants of the initiative
to ask them to present their activity in the future.
- Issuing of communications on part of Triumph Italy S.r.l. to invite the interested parties to subsequent
congress initiatives, commercial promotions, marketresearch;the legal basisforthe processistheexpress,
free and specific consent of the interested party.
- Issuing of communications on part of the Sponsors of the initiative to invite interested parties to their own
subsequent congresses, commercial promotions, market research; the legal basis that legitimizes the
processing is the express, free and specific consent of the interested party.
Types of data processed:
When registering online, the user is asked to enter a variety of personal data (personaland professionaldata
and contact details) as well as, if present, the personal data of the accompanying person. Personal data
provided by users who register online is used by Triumph Italy S.r.l. for the sole purpose of providing the
requested service. Please note that you may be asked to enter bank details or other information on payment
methods. The aforementioned data, which is required in the event that the payment of a fee or the
reservation of a hotel or a travel is required, may be communicated to third parties who will process it for
instrumental purposesstrictly related to contractual obligations.
In order to carry out the contractual activity, in case an event provides access to a classroom or a building
and also involves the provision of catering services, the user who registers online may also indicate data
belonging to particular categories (e.g. particular needs related to food, such as intolerances and/or allergies,
or any physical limitations or disabilities, needs related to religious beliefs). If the user does not provide such
data and does not consent to its processing, Triumph Italy S.r.l. will not be able to guarantee the quality of
the service offered.
The data will be processed, in compliance with the necessary security and confidentiality measures, through the following methods: collection of data from the person concerned, collected and recorded forspecific, explicit and legitimate purposes and used in further processing operations in terms compatible with these purposes, processing carried out with the aid of electronic and automated tools (electronic collection of data, through
online registration on the event site, directly from the person concerned).
Specific securitymeasuresare observed to prevent data loss,illegal orincorrect use and unauthorized access.
The data processed will be constantly updated and, to this end, we invite users to send reports to make updates or corrections where necessary. Access to personal data is limited to employees and collaborators
who need this information in order to carry out their activities and to manage, develop and improve our
Compulsory or optional nature of the provision of data and consequences of a possible refusaltorespond:
The nature of the provision of data on your part is mandatory for the Data Controller to proceed with the
registration of the request to participate in the event. In case of refusal it will therefore be impossible to
complete the registrationprocess and the DataControllerwill not be ableto fulfilits contractual obligations.
Communication of data to third parties:
The personal data will be processed by the Data Controller, the Data Processors appointed by him and the persons in charge of the processing strictly authorized. The data may be communicated to other companies
belonging to the TriumphGroup and to commissioning companiesin orderto fulfil allcontractual obligations.
Personal datamay be communicatedto Sponsors within thelimits and in relationto the legal basesindicated in the section “purposes and legal bases of processing” of this information notice.
The data may be communicated as a result of inspections or checks, to all inspection bodies responsible for checks and controls on the regularity of legal requirements.
The data will not be disseminated.
Personal data will be processed for the time strictly necessary for the organization and management of the event, and then stored in the Triumph Italy S.r.l. Data Base for a period of five years for the management of administrativeand fiscalrequirements and to keep participantsupdatedon new initiativesthat have allowed them to receive these messages.
Existence of an automated decision-making process (profiling):
There is no automated decision-making process.
Data transfer to third countries or international organisations:
The Data Controller may transfer the collected data to subjects based in third countries. In this case, the Data Controller is responsible for taking all necessary precautions to ensure that the transfer takes place with the safeguards provided for by current legislation.
The Controller of the data collected, processed and used is the company Triumph Italy S.r.l., with registered
office in Via Lucilio n.60 – Rome (Italy), 00136, in the person of the legal representative pro tempore Mrs.
Contact details of the Data Controller: 0635530223
The processing operations connected to the collection of data take place at the headquarters of Triumph Italy
S.r.l. and are carried out by the personnel of the company in charge of processing, as well as by any subjects
in charge of occasional maintenance operations of the Company’s web platform.
Rights of the persons concerned:
Right of access to personal data and other rights
You have the right to obtain at any time confirmation as to whether or not personal data concerning you exist, even if not yet recorded, and their communication in intelligible form. The interested party has the right to be informed of: the origin of the personal data; the purposes and methods of processing; the logic applied in the case of processing carried out with the aid of electronic instruments; the identity of the data controller, manager and representative, if designated; the subjects or categories of subjects to whom the personal data may be communicated or who can learn about them. The interested party has the right to obtain: the updating, correctionor, when interested, integration of the data; the cancellation, transformation into anonymous form or blocking of data in violation of the law, including data whose retention is unnecessary for the purposes for which the data was originally collected or subsequently processed; certification to the effect that the operations as per this notice have been notified, as also related to their contents, to the entities to whom or which the data were communicated or disseminated, unless this requirement provesimpossible orinvolves amanifestly disproportionateeffort compared with the right that is to be protected. You have the right to object, in whole or in part: for legitimate reasons, to the processing of personal data concerning you, even if pertinentto the purpose of collection;to the processing of personal
data concerning you for the purpose of sending advertising materials or direct sell ing or for carrying out market research or commercial communication. In particular, the data subject may at any time ask the Data Controllerfor accessto the personal data and the correction or cancellation orlimitation ofthe processing of the data concerning him/her or to oppose their processing, as well as the right to data portability. The data subject also has the right to revoke consent at any time without prejudice to the lawfulness of the processing based on the consent given beforethe revocationand hasthe rightto complain to the Supervisory Authority.
The rights can be exercised by writing to the e-mail address firstname.lastname@example.org or by writing to the addresses below.